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MINUTES from March 14, 2023 Board Meeting

April 25, 2023in Board Meetings 0 Likes
  1. Called to order by co-presidents:
    Present: Jean Salisbury, Lauren Smith, Joana Anaya, Louise Yakey, Susanne Lockford, Nancy Pivonka
  2. Approved agenda
  3. Committee Reports
    1. Financial update: Joana (see below)
    2. Landscaping: Jean (see below)
  4. Old Business
    1. Richard’s extension update: Designers will be a roundabout. Suzanne will inquire about whether the city intends to do a traffic study in our neighborhood to get a baseline for current traffic patterns.
    2. Nancy, Lauren and Jean have mailbox keys. Nancy, Jean and Bard (landscaper) have gate key.
    3. All 2022 dues have been received
  5. New Business
    1. New homeowners receive a welcome letter that instructs them to go to the website to read by-laws and covenants, particularly regarding architectural changes, fence height etc. But the process for making sure the board receives copies of architectural plans in a timely fashion needs to be reviewed.
    2. Nancy Parker’s request for reimbursement or dues waiver for the cost of cleaning up the common area adjacent to Richards was denied.
    3. Continue with paint as alert to pedestrians rather than remove sidewalk upheaval. Sidewalk removal bid was $5800.
    4. Culverts that are not draining properly will be addressed by Bard.
    5. 12 homeowners have unpaid 2023 dues
    6. Action items:
      1. Jean and Lauren will contact homeowners with unpaid dues
      2. Jean and Lauren will discuss the question of informing new homeowners about HOA by-laws, covenants and requirements regarding providing the board with architectural changes.
  6. Next meeting date: Annual meeting Saturday, May 13, 2023 at 10:00 am in Nancy Pivonka’s driveway.
  7. Adjourned at 6:15 pm